Account Reports

This tool provides the same detail as *Define's GB2 module, only in a less Definey-way. Some prefer it, some don't. You have the choice of looking up all the accounts (budget groups) in a single unit, or a specific 8-digit account (budget group) number.

• Data displays as a table
   

  26-6XXX-XX,  LIONS and TIGERS and BEARS, OH MY!, September

  Budget Category		Free Balance		Money In	Money Out	Reserves	Pool No.
  SALARIES & WAGES	12	1		96,481	-96,480	0	01
  FRINGE BENEFITS	14	0		0	0	0	02
  MATERIAL AND SUPPLIES	50	0		683	-683	0	03
  TRAVEL-DOM	75	0		2,836	-2,836	0	05
  Totals		1		100,000	-99,999	0	(all)

  Unit: ####-000 Unit Title: Fields and Fields of Poppies

  Unit Head: The Dog, PI ToTo: 512-232-BARK

This tool also provides account balances with the same level of detail as *Define's GB2 module, in that less Definey-way, with language that matches *Define a bit more. This report is strictly by 8-digit budget group (aka account number). In addition to the default 'Summary' view, there's another even more detailed version under... 'Detail.'

• Data displays as a table
   

  Account	Account Title	Pool	Budgeted	Actual	Encumbered	Free Balance
  26-6xxx-xx12	SALARIES & WAGES	1	96,481.00	-96,480.00	0.00	1.00
  26-6xxx-xx14	FRINGE BENEFITS	2	0.00	0.00	0.00	0.00
  26-6xxx-xx50	MATERIAL AND SUPPLIES	3	682.73	-682.73	0.00	0.00
  26-6xxx-xx75	TRAVEL-DOM	5	2,836.27	-2,836.27	0.00	0.00
  26-6xxx-xx91	NONFEDERAL COMMITMENTS RECEIVABLE	10	-100,000.00	99,999.00	0.00	-1.00
  Expend			100,000.00	-99,999.00	0.00	1.00
  Income			-100,000.00	99,999.00	0.00	-1.00
  Totals			0.00	0.00	0.00	0.00

ERP Reports (opens in new tab)	'ERP' is a technology term that means: Enterprise Requirement Process (aka the online stuff our business needs in order to function). Below are Salary & Fringe Reports in the Report Runner
ERP Payroll Ledger Actuals - Salary	This is salary that has been charged to an account (including corresponding workday-related details) --run this report on the salary subs of your accounts.
ERP Payroll Ledger Actuals - Fringes	This is fringe benefits that have been charged to an account (including corresponding workday-realted details) --run this report with fringe subs of accounts
ERP Payroll Ledger Encumbrances - Salary	This is salary that has been earmarked for future charging to an account
ERP Payroll Ledger Encumbrances - Fringes	This is fringe benefits that have been earmarked for future charging to an account
ERP Departmental Payroll Report	This is a slightly less detailed version of the above reports. Note: Be sure to select 'Salary' and run with a salary subaccount number, and then separately select 'Fringe' and run with a fringe subaccount. Some accounts have combined salary and fringe coming out of the same subaccount, but that isn't typical for sponsored awards aka 26 accounts.

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