Contracts+

Contracts+ is an electronic contract management system currently used by Business Contracts Office (BCO). BCO allows user access to the Contracts+ platform, depending on approval from LA Finance.  After being granted access and attending CoLA-specific training, appointed users will be able to:

• Review status of contract submitted to the BCO;
• Report on contracts currently in-effect within your CSU;
• Enforce important contract terms, such as dates and deliverables;
• Report on your upcoming contract expirations or renewals;
• Have increased transparency into campus-wide contracts with a specific vendor or customer.

The Contracts+ system provides the following direct benefits to campus:

• Effectively replacing the Business Contracts Review Checklist and submission email with an online request form. This will shorten the time required for processing contracts.
• Contracts+ will also provide ad-hoc reporting capabilities along with automated notifications regarding the expiration and renewal of contracts.
• Ability to search the Business Contracts repository for previous agreements with outside parties for all departments of the University.
• Transparency into the request review, approval, and contract execution process by contract requestors, contract managers, and other stakeholders.
• In the future, Contracts+ will be used to automate the drafting of agreements on University approved templates, incorporating the data gathered by the online request form directly into the agreement templates available in the system.

For additional questions regarding Contracts+, contact LA Finance (Business Affairs) Team.

1. Contracts+ SYSTEM Step-Through Video (opens in new tab)
   
   Click here for --> Contract Processing help (all the research-friendly content you're gonna need)
    
2. CoLA-specific sessions can be arranged via CoLA Contracts+ POC, Amber Tucker.
    
3. UT's Business Contracts Office maintains some guidance that can be accessed via Shared Box Folders.
   
   If logged into your UT Box Profile, you can download these documents.
    
   • Create a Contract Request (opens in new tab)
      
   • Approving a Contract Request (opens in new tab)

 

The Contracts+ Payment Tracker is a way for Contracts+ users to track payments associated with contracts.

Only approved Contracts+ users will be able to use this tool. 

• BCO announcement re: Contracts+ Payment Tracker Tool (plus additional roll-out details)
   
• *Define-Connected eBITS Contracts+ Payment Tracking Information
   
• Contracts+ Payment Tracker Glossary

 

As part of UT and CoLA contracts policy, each department/unit may have a designated representative (either officially authorized for direct processing, or designated within the unit to assist with CoLA-processing) who serves as the single-point for contract requests.

Check with your dept/unit before moving forward.
Below is a list of units identified as having their own contracts POCs.

This list is not exhaustive - check with your unit if not listed below. If there is no designated contracts POC, the PI or admin should submit the contract request to CoLA Dean's Office Central Team via the online form.

Department/Unit	Authorized Contracts POC	Unit Contracts POC	Unit Policy
African & African Diaspora Studies	Tony Araguz Contracts Manager
Art Galleries at Black Studies	Alex Codlin
Center for Perceptual Systems		Jessica Perea
Department of Anthropology		Thomas Fawcett Contracts Manager
Department of Economics	Kevin Carney Kate Hardin		Resources & Contact Info
Department of Geography & The Environment	Teal Reid Contracts Manager
Department of Government	Katie Beth Willis
Department of History	Martha Gonzalez Contracts Manager
Department of Linguistics		Erica Alvarez Contracts Manager
Department of Psychology	Maureen McConnell Lindsay Murphy		PSYC Business Office Policy
Department of Slavic & Eurasian Studies	Roy Flores Contracts Manager
Institute of Latin American Studies
Middle Eastern Studies	Greg Levine		MES Forms & Policies
Population Research Center	Meghan Tantum Mason Fiebrich		Business Contracts Process
Dean's Office - Central Contracts Team	Amber Tucker Zeinab Al Zuhairi (backup)		Business Affairs Forms

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