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The University of Texas at Austin

PI & Student Instructions

  • Cash Advance: PI Instructions

    INSTRUCTIONS FOR PI & STUDENT RECIPIENTS

    1. For Travel Cash Advances: Start with TRAVEL AUTHORIZATION

      Submit dept/unit travel authorization request - 1 authorization per person, if group travel.
      • Check w/ dept or unit admin lead re internal request process
         
      • IMPORTANT: If your international destination is on the Restricted Regions list, this adds 5 WEEKS to your TRAVEL approval - International Oversight Committee review is required BEFORE travel is authorized and it DOES take some time to complete!
         
      • Step through the International Travel Process as soon as possible (opens in new tab)

         
    2. For TRAVEL & STUDY PARTICIPANT Cash Advance Requests
      Submit a COLA cash advance request to unit admin w/ all needed information         

      • 3+ WEEKS IN ADVANCE of ISSUE DATE
         

        • Incomplete requests add more time to the process - to understand in advance what's needed, check out the university's cash advance travel and/or participant forms. Don't let this be the reason for a delay - if you do your part correctly and on time-- your admin will be obligated to do their part correctly and on time.

    3. The 3+ WEEK APPROACH: A REALISTIC TIMELINE

      • 1 week for unit Admin to process
      • Just under 1 week for CoLA Finance or CBS to approve
      • Just over 1 week for UT approval (7 business days)
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