Forms & Policies

All business travel and travel during the academic calendar must be approved in advance. Complete the online Travel Authorization Request at least five days prior to travel. For assistance with the form or other travel-related questions, please contact Gregory Levine, (512) 471-6132.

To seek reimbursement for expenses incurred during preapproved travel:

• Complete and print the Travel Reimbursement Form.
• Translate receipts in foreign languages.
• Submit itemized receipts and Travel Reimbursement Form to Gregory Levine.
• Please note that all receipts must be submitted no later than 55 days from the return date.

For all other reimbursements (e.g., equipment, supplies): 

• Complete the General Reimbursement Form.
• Translate receipts in foreign languages.
• Submit itemized receipts within three business days of completing the online form to Gregory Levine, (512) 471-6132.
• Please note that all receipts must be submitted no later than 55 days from the expense date.

A procard charge form must be submitted with your itemized receipt for each purchase. The receipt and form should be submitted to Gregory Levine, (512) 471-6132, within three days of the purchase.

To hire an independent contractor and/or provider of professional services, a business contract or purchase order must  be submitted at least two weeks prior to the start date of services to be rendered. If these services are event-related, contact Saffie Kaplan. Otherwise, contact Gregory Levine.

To hire a student worker, complete a Student Hourly Employee Hiring Request at least two weeks before the proposed start date. For assistance with the form or questions about hiring students, contact Gregory Levine, (512) 471-6132.

To request funding and staff support from the Center for Middle Eastern Studies for a proposed event please see the Event Planning & Co-Sponsorship page.

Meal expenses, excluding alcohol, may be reimbursed for university-related events and meetings, according to university rules and regulations. Please see the Handbook of Business Procedures for more information regarding entertainment expenses. 

To seek reimbursement for entertainment expenses:

• Complete the Entertainment Expense Form.  
• Translate receipts in foreign languages.
• Submit itemized receipts within three business days of completing the online form to Josephine Foster.

Please note that all receipts must be submitted no later than 55 days from the expense date.

Download the Course Proposal Form here.

Further information on course scheduling can be found on this page.

You can find custom DMES syllabus templates here. Please note that these templates should be used for design guidance and not content guidance. For information about appropriate syllabus content and UT policies, check out the Center for Teaching and Learning.